IMAP on Mozilla Thunderbird

How to set up an IMAP email account on Mozilla Thunderbird?

Setting Up Mozilla® Thunderbird for IMAP

1. To set up your mail account, open Mozilla Thunderbird.

2. Select File / New / Account.

3. The Account Wizard will appear. Navigate through the following wizard windows:

  • New Account Setup Window

Click the Email account button.

  • Identity Window

1. Enter your name in the Your Name box. This is the name that will appear in the’ From’ field of the messages you send.
2. Enter your email address in the Email Address box (e.g., myname@mydomain.com).

  • Server Information Window

To use the POP server:

1. Click the POP button.
2. In the Incoming Server box, enter the name of the POP server: pop.emailsrvr.com.

To use the IMAP server:

1. Click the IMAP button.
2. In the Incoming Server box, enter the name of the IMAP server: imap.emailsrvr.com.
If the Outgoing Server box is available, enter the name of the SMTP server: smtp.emailsrvr.com.
If the field is not available, Mozilla Thunderbird will use the default outgoing server.

  • User Names Window

1. Enter your email address in the Incoming User Name box. Please note that your user name is your entire email address (e.g., myname@mydomain.com).

2. Enter the same email address in the Outgoing User Name box, if available.

  • Account Name Window

Enter a descriptive name for your mail account. For example, Work Mail or Home Mail.

  • Congratulations Window

Review the information provided. To make changes, click the Back button to return to previous windows in the Account Wizard. Click the Finish button.

Account Preferences- Assigning SSL Secure Server Settings

The SSL protocol allows you to send and receive secure mail messages.

1. To send messages over a secure connection, select Tools / Account Settings.

2. Select and expand your mail account, located in the left sidebar pane.

3. Click the Server Settings link.

4. Under the “Use secure connection” section, click the SSL button.

5. Note the server type displayed in the Server Type area. Enter the secure server name and confirm the default port number:

Server Type Server Name Port

POP Mail Server secure.emailsrvr.com 995
IMAP Mail Server secure.emailsrvr.com 993

6. Click the Outgoing Server (SMTP) link, located in the left sidebar pane. Select the outgoing server for the account and click the Edit button.

7. In the “Use secure connection” section, click the SSL button.

8. Enter the secure server name and confirm the default port number:
Secure Connection Server Name Port .SSL secure.emailsrvr.com 465, 587 or 8025.

9. Be sure that the User  name and password box is checked and that your email address appears in the User Name box.

10. Click the OK button.

Note: Some ISPs do not allow their customers to use third-party SMTP servers.

Leaving a Copy of Messages on the Server (POP Only)

1. To leave a copy of messages on the server, select Tools / Account Settings.

2. Select and expand your POP mail account, located in the left sidebar pane.

3. Click the Server Settings link.

4. Check the Leave messages on server box.

5. To avoid exceeding your account’s storage limits, indicate whether the server should delete messages after a certain number of days, or if the server should delete messages when you manually delete or move them from the Inbox.

6. Click the OK button.
 

Working Offline (IMAP Only)

When using an IMAP server, messages are not automatically downloaded onto your computer. If you want your messages to be available when you work offline, Mozilla Thunderbird will download your messages onto your local drive.

1. To make messages available when working offline, select Tools / Account Settings.

2. Select and expand your IMAP mail account, located in the left sidebar pane.

3. Click the Office & Disk Space link.

4. Check the ‘Make the messages in my Inbox available when I am working offline’ box.

5. To apply the same rule to new mail folders, check the ‘When I create new folders, select them for offline use’ box.

6. To select specific folders for offline use, click the ‘Select folders for offline use’ button.

7. If desired, check the ‘Messages larger than’  box to restrict Mozilla Thunderbird from downloading messages larger than a specified size.

8. Click the OK button.

Managing Folders

1. To control where Mozilla Thunderbird places copies of sent messages, drafts, and templates, select Tools / Account Settings.

2. Select and expand your mail account, located in the left sidebar pane.

3. Click the Copies & Folders link.

4. Indicate where you want Mozilla Thunderbird to file your sent messages, drafts, and templates.

5. Click the OK button.

Importing Address Books, Mail, and Settings

1. Select Tools / Import. The Import Wizard will appear.

2. Click the Address Books, Mail, or Settings button and then click the Next button.
3. Select an email application or the Text file option (address books only) from the list, and then click the Next button.

4. Mozilla Thunderbird will automatically import your address books, mail, or settings, or it will prompt you to locate and select the export text file (LDIF, .tab, .csv, or .txt).

5. Mozilla Thunderbird will display a confirmation message, indicating whether importation was successful. Click the Finish button.

Note: To export an address book, open the Address Book and select an address book from the Address Books pane. Select Tools / Export. Select a location, name, and file type for the export file, and then click the Save button.


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