Microsoft 365 is the ultimate modern productivity solution for modern businesses empowering their employees to work smarter, not harder. What are the advantages of Microsoft 365 and why is it a smart choice for you? Find out.
The workplace as we know it today – has evolved. From how we work – to where we work – everything has changed.
Since the start of 2020, we saw a rise in the trends related to remote and hybrid work, diversification driven by the multi-generational workforce (traditionalists, baby boomers, gen-X, and gen-Y), their different needs, increasing inclination towards technology, and more.
To catch up with these trends and to achieve more employee engagement – organizations need access to modern technology solutions that are designed to work as per the needs of the modern workforce – which brings us to Microsoft 365.
Microsoft 365 productivity suite has been designed to help businesses find ways to drive growth – without worrying about the cost.
What is Microsoft 365? How does it help businesses succeed and grow? What are the benefits businesses can get by adopting the Microsoft 365 suite?
The rest of the article will focus on answering the above questions. So, let’s dive in.
What is Microsoft 365?
Microsoft 365 (formerly known as Office 365) is a business productivity and collaboration suite offered by Microsoft. It comes with familiar Office applications like Word, Excel, PowerPoint, etc. as well as workplace collaboration and communication-focused apps like Outlook, OneDrive, Teams, and SharePoint.
Microsoft 365 is powered by the cloud – hence it comes with all the advantages of a cloud-based solution. It allows users to access their documents and files from anywhere and via any device – all they need is an active internet connection. Microsoft 365 plans are available for personal, business, and enterprise users.
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Microsoft 365 is not a solution that only enterprise customers can enjoy. In fact, due to its cost flexibility, it is also ideal for startups and small businesses with limited budgets and teams. For SMBs, Microsoft 365 is an ideal solution. Why? Because it can act as a single integrated solution that can handle all your business needs.
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With Microsoft 365, SMBs do not have to worry about using multiple-point solutions for different business needs. From cloud storage and emailing applications to company intranet and communications – Microsoft 365 is the all-in-one solution for all their business needs.
Microsoft 365 – a cost-effective, modern solution for the modern businesses
Microsoft 365 is an integrated suite of solutions that address various business needs, such as productivity tools, communication and collaboration tools, and cloud storage solutions.
The cloud-based solution enables SMBs to access data and applications from anywhere, on any device, providing flexibility and convenience for employees, especially those who work remotely.
Additionally, Microsoft 365 is a cost-effective solution, as SMBs can pay for the services they require without any additional costs, such as hardware or maintenance fees.
A new Total Economic Impact™ of Microsoft 365 E3 study by Forrester Consulting, commissioned by Microsoft, found that adopting Microsoft 365 E3 saved composite organizations USD1,500 per user per year, with a return on investment of 205 percent and a payback period of less than three months.
It is possible due to the various features and advantages that Microsoft 365 brings to the table.
Let’s talk about the key benefits of Microsoft 365 for your business, in detail.
Top 5 benefits of Microsoft 365 for your business growth
1) Centralized document management
Centralized document management essentially means – storing and managing documents and files in a centralized location, rather than having them spread across different devices or locations.
The goal is simple – to help improve efficiency, accessibility, and security. All team members can access and collaborate on the same documents from a single location. This also reduces the risk of errors, supports version control, and reduces the chances of data duplication.
Microsoft 365 provides applications that can help with centralized document management.
The most popular tools offered by Microsoft to support document storage and management, include:
OneDrive: OneDrive is a cloud-based file-storing service developed by Microsoft. It allows users to store files and photos in the cloud and access them from anywhere with an internet connection. OneDrive comes with various features, including file sharing, collaboration, and version control, making it easy for teams to work together on documents in real time.
Image Credit: Microsoft
SharePoint: SharePoint is a web-based collaboration and content management platform developed by Microsoft. It provides a centralized location where teams can create, store, and manage documents, lists, and other content. SharePoint allows users to collaborate on projects and documents in real time, providing version control and feedback features that make teamwork more efficient.
Image Credit: Microsoft
2) Supports remote and hybrid workplace needs
The COVID-19 pandemic reemphasized the need for resiliency and agility for businesses. From adopting digital technologies to allowing employees to opt for a hybrid mode of working, organizations showed their ability to be flexible for the greater good of both their employees and customers.
However, hybrid work also introduces a fresh set of obstacles that conventional, on-premises solutions are not proficient enough to handle. To optimize the support for future hybrid work models, companies must modernize and streamline their technology infrastructure. This will help alleviate security risks, lower IT management expenses, and eradicate redundant solution expenditures, enabling them to achieve more with fewer resources. Microsoft 365 helps you do just that.
Microsoft 365 is designed to provide anywhere, anytime access to its suite of productivity tools and services, making it an ideal solution for supporting remote workforces.
3) Enhanced productivity and collaboration
Productivity is a measure of how efficiently a business is using its resources, including time, money, and labor. A more productive business can achieve the same results with fewer resources, which can help reduce costs and increase profits.
A more productive business is better equipped to compete with other businesses in the same industry. By being more efficient and effective, businesses can offer better products and services, respond more quickly to customer needs, and stay ahead of the competition.
Microsoft 365 includes several productivity-enhancing tools, such as Microsoft Teams, SharePoint, and OneDrive, which allow teams to work together more efficiently. These tools enable real-time communication, co-authoring of documents, and file sharing, making it easier for team members to collaborate and stay on the same page.
Image Credit: Microsoft
4) Efficient communication features
Effective communication is essential for the success and growth of any business. Communication facilitates collaboration and fosters a sense of teamwork among employees. As businesses expand, their communication needs become more complex, requiring a more sophisticated communication system.
Keeping employee communication in focus – Microsoft 365 offers Teams application to help employees work together efficiently and in real-time, despite of where they are located.
Microsoft was also recently recognized as a Leader in the 2022 Gartner® Magic Quadrant™ for Unified Communications as a Service (UCaaS), Worldwide.
Image Credit: Gartner
Microsoft Teams is a unified communication tool designed to help modern businesses stay connected on the go.
It has various tools and features to support meetings and conferences, chat and collaboration, screen sharing, webinars, virtual events, sharing files and documents, and more. The Microsoft Teams Phone is a perfect solution for contacting teammates and clients for a quick discussion.
5) Security in the cloud
One of the major benefits of Microsoft 365 is the security it offers.
Microsoft 365, like any cloud-based service, is designed with security in mind and has several security measures in place to protect user data. Microsoft has implemented a multi-layered security strategy that includes physical, network, and data security to safeguard user data.
Network security measures involve securing the data that is transmitted over networks. Microsoft uses encryption to secure data in transit, and all data is transmitted using secure protocols like HTTPS.
Data security measures include access controls, data classification, and data protection. Microsoft 365 provides various access controls, such as multi-factor authentication and conditional access policies. Additionally, Microsoft 365 includes data classification and labeling features that allow organizations to classify their data and apply protection policies based on that classification.
What’s next – How to buy Microsoft 365?
Whether you are a small business owner or an enterprise user – Microsoft 365 has a plan for every need.
Getting started with Microsoft 365 is easy. To know which Microsoft 365 plan is right for your business, you can also check out our Microsoft 365 buying guide.
It is important to set the right objectives before you buy Microsoft 365.
If you need any help, just get in touch with our team at [email protected].
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Suggested Reading: How to Buy Microsoft 365 from ZNetLive?
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